Volunteer Service Menu

SERVICE HOUR / VOLUNTEER OPPORTUNITY DESCRIPTIONS

VOLUNTEER & FUNDRAISING EVENTS YEAR AT A GLANCE 2024_2025

Festival Roles (Roles subject to change per Chairperson/Planning Committee)

Title	Description	Anticipated Hours
Chairperson	Vision behind festival	25
Stage / Entertainment Coordinator	Organize 2 day stage performances.	25
Event Photo Booth	Set up photo booth. Organize if formal with photographer or informal with step&repeat screen. Determined with Chairperson.	Variable
Event photographer	Photos of event. Create Post-festival video or photo collage.	Variable
SetUp/TakeDown	Organize both the setup and take down of Festival items	25
Electrician	Wiring to allow for power and lights for the Festival - set-up and take down	25
Promotional / Marketing Coordinator	Public press releases, community flier distribution, preschool liaison, festival Fridays leading up to the festival to keep student informed, work with SLT, parish liason - flocknotes	25
Donation Coordinator	Work with prize booth and family food booths to organize donations needed. - Prize booth: new or lighlty used toys/games. Coordinate donations from toy stores. - Food booths: pre-packaged drinks and snacks	25
Volunteer Coordinator	Coordinate 7th and 8th grade volunteering at booths. Expand volunteer pool - reach out to alumni, recent Assumption grads/HS students to help volunteer. Coordinator with Chairperson documentation of volunteer hours/sign-in	25
Festival Art / T-Shirt Coordinator	Organize student art with art class. Design tshirt art in collaboration with chairperson. Facilitate shirt ordering and distribution	25
Bank	Management of funds during the event.	25
Ticket Booth Coordinator	10 hours for signing up to coordinate. Responsible to arrange for booth shift coverage	25
Game Booth Coordinators	5 hours for signing up to coordinate. Responsible to arrange for booth shift coverage	25
Prize Booth Coordinator	10 hours for signing up to coordinate. Responsible to arrange for booth shift coverage	25
Glow Cart Coordinator	Ordering and management of glow cart item and sales during event	25
Family Food Booths	Organize and host food booths during festival.	25
Sunday Brunch	Organize and host Sunday brunch 9-1pm. Entertainment as needed.	25
Kitchen/Food Maintenance Runner	Assist family food booths with kitchen needs. Review school kitchen supplies. Ensure cleaned prior to and after festival. Review serving storage (plates, napkin, utensils) and ensure enough for family food booths	Variable
21+section: Bar / Beer Coordinator	Bar and Beer Cart for Friday and Saturday evenings. Entertainment - coordinate with chairperson.	25
Sanitation Coordinator	Coordinate trash bin renal from San Leandro, parent volunteers or hire janitorial service to manage trash collection, regular bathroom cleaning and re-supplying, general cleaning during festival hours and after. Coordinate parking sweep after festival.	25
Parent Patrol Coordinator	Work with chairperson regarding signage for safety and privacy. Coordinate parent and teacher volunteers to patrol during the event.	25
Overnight Security Coordinator	Coordinate volunteers to monitor school overnight on Thursday and Friday night.	25
Event Day Runners	Assist Chairpersons Day of the Event. Ipad assistance to ensure all are working. Filling in booths if any are absent. Assisting prn jobs.	Variable

Fun Run Roles (Roles subject to change per Chairperson/Planning Committee)

Title	Description	Anticipated Hours
Chairperson	Vision behind fun run.	20
Just Giving Coordinator	Set-up Just Giving Pages for all families. Assist families with any access issues or questions.	20
Incentive Coordinator	Determine fundraising prize levels and prizes. Distribution of prizes after Fun Run.	20
Marketing / communications Coordinator	Social Media documentation and posts	20
Fun Run T-Shirt	Fun Run Label. Design, distribute and ensure enough for all students	Variable
Decorations Coordinator	Balloon Towers for finish line of all grades	Variable
Fun Run Setup Team	Day of Set Up Team	2-4
Photography Team	Ensures that every student has a photo of them during and at end of Fun Run.	2-4
Fun Run Lap Checkers	Day of Event. Lap Checkers	2-4
Hospitality	Responsible for children water and snacks. Responsible for adult volunteer water, coffee and snacks.	2-4

Gala / Auction Roles (Roles subject to change per Chairperson/Planning Committee)

Title	Description	Anticipated Hours
Chairperson	Vision behind gala. Organize location, dining experience and main of the gala evening.	25
Marketing/Communications Coordinator	Weekly communications through school newsletter and to class parents to ensure community aware of all details of the events.	25
Sponsor Banners	Design and organize printing and posting sponsorship banner. Sponsorship team to provide list of sponsor names and logos.	5
Treasurer	Event budget.	25
Bank	Management of fund exchange at the gala event.	25
Paybee Pay WebSite	Setup and management of auction postings.	25
Website/Graphic Design	Work with Chairperson to design fliers for event. Update gala webpage as needed.	25
Silent / Live Auction Donations	Solicit donations from organizations, local businesses and school community. This position requires involvement with ChairPerson several months before event.	25
Program Design / Print	Create program for live and dessert auction and recognition of sponsors.	Variable
Dessert Auction Coordinator	Organize donations of desserts for auction. Organize cake presenters during the auction.	25
Decorations Coordinator	Works with Chairperson regarding vision. Purchase necessary decoration. Organize team of volunteers to decorate day of.	25
Entertainment / Auctioneer Coordinator	Works with Chairperson regarding entertainment, photo booth and auctioneer selection.	25
52 Card Raffle Coordinator	Night of auction/gala mingle with attendees and sell raffle tickets.	25
Classroom Art Project Coordinators	Coordinate with all grade class parents Auction Art Project Responsibilities.	25
Thank You Coordinator	Send thank you / donation acknowledgements to all donors and sponsors	Variable

Day/Week of Giving Roles (Roles subject to change per Chairperson/Planning Committee)

Title	Description	Anticipated Hours
Chairperson	Vision and organizer of Week of Giving	20
Incentives Coordinator	Coordinate and manage the events decided upon that get unlocked by reaching financial goals	20
Just Giving Coordinator	Set-up Just Giving Pages for all families. Assist families with any access issues or questions.	20
Marketing / communications Coordinator	Communications to school community. Social Media documentation and posts	20

At School or Classroom Volunteering

Title	Description	Anticipated Hours
School Library Volunteer	Assist school librarian with grade library time	Variable
Choice Lunch Volunteer	School lunch time distribution of choice lunch student lunches	Variable
School Calendar Organizer	Summer job	Variable
School Beautification and Repair Projects	Throughout the year asks by the school.	Variable
Class Room Parent	Room Parent handbook	30
Classroom Assistance	Throughout the year asks by the school or your grade teacher for classroom assistance.	Variable
School Fieldtrip Chaperones	Fieldtrip asks by grade teacher.	Variable

Boards and Committees

Title	Description	Anticipated Hours
Parent Teacher Group (PTG) Officer	Monthly meetings. Board Roles Vary. PTG Page	20
Fundraising Committee	Commit to 6 fundraising meetings per school year. Help develop vision of mission based fundraising. Opportunities to assist in major fundraising evens.	5-10
Sponsorship Workgroup	Join a dedicated team that facilitates sponsorships for all the school's major events. 4-5 planning meetings a year.	10-20
Annual Fund Workgroup	Join a dedicated team managing the incoming annual fund donations. Help the school recognize donors10-	10-20
School Advisory Board - General Member	School Board Page	20
Board Workgroups:	Catholic Identity	"
Board Workgroups:	Plants and Facilities	"
Board Workgroups:	Advancements/Development: Sustainability, Grant Writing / Technology / DEI, etc.	"
Board Workgroups:	Marketing	"
Assumption Foundation Board	Foundation Board Page Members follow the mission to preserve and grow an endowment fund to enable regular gifts from investment income to support Assumption School.	20

Parish / CYO / Dad's Club

Title	Description	Anticipated Hours
CYO Board	http://www.assumptionsanleandro.org/cyo.html	20
CYO Coach	Basketball, Track and Field, Volleyball, Cross-country	20
CYO Volunteer	Score keeping, hospitality/snack bar, preparing the gym are some volunteer roles.	Variable
Faith Formation Teacher	Parish Faith Formation	Variable
Bible Camp Coordinator	Summer Camp Page	Variable
Dad's Club	Dad's Club Page	Variable (20 - Elected Officers)

Other Opportunities

Meeting and Mass Attendance

PTG Parent Education and Social Nights

School Sponsored Sunday Masses

Title	Description	Anticipated Hours
Uniform Exchange	Organize uniform exchange opportunities. One during September Festival. One during Spring semester.	15-20
Parent Ambassadors	Welcome new families to Assumption. Be a resource to them through their first year. Guidance and updates provided by Ms. Rubio’s influence.	10-15