Volunteer Service Menu
SERVICE HOUR / VOLUNTEER OPPORTUNITY DESCRIPTIONS
Festival Roles (Roles subject to change per Chairperson/Planning Committee)
| Title | Description | Anticipated Hours |
| Chairperson | Vision behind festival | 25 |
| Stage / Entertainment Coordinator | Organize 2 day stage performances. | 25 |
| Event Photo Booth | Set up photo booth. Organize if formal with photographer or informal with step&repeat screen. Determined with Chairperson. | Variable |
| Event photographer | Photos of event. Create Post-festival video or photo collage. | Variable |
| SetUp/TakeDown | Organize both the setup and take down of Festival items | 25 |
| Electrician | Wiring to allow for power and lights for the Festival - set-up and take down | 25 |
|
Promotional / Marketing
Coordinator
|
Public press releases, community flier distribution, preschool liaison, festival Fridays leading up to the festival to keep student informed, work with SLT, parish liason - flocknotes | 25 |
| Donation Coordinator |
Work with prize booth and family food booths to organize donations needed.
- Prize booth: new or lighlty used toys/games. Coordinate donations from toy stores.
- Food booths: pre-packaged drinks and snacks
|
25 |
| Volunteer Coordinator |
Coordinate 7th and 8th grade volunteering at booths. Expand volunteer pool - reach out to alumni, recent Assumption grads/HS students to help volunteer. Coordinator with Chairperson documentation of volunteer hours/sign-in
|
25 |
| Festival Art / T-Shirt Coordinator | Organize student art with art class. Design tshirt art in collaboration with chairperson. Facilitate shirt ordering and distribution | 25 |
| Bank | Management of funds during the event. | 25 |
| Ticket Booth Coordinator | 10 hours for signing up to coordinate. Responsible to arrange for booth shift coverage | 25 |
| Game Booth Coordinators | 5 hours for signing up to coordinate. Responsible to arrange for booth shift coverage | 25 |
| Prize Booth Coordinator | 10 hours for signing up to coordinate. Responsible to arrange for booth shift coverage | 25 |
| Glow Cart Coordinator | Ordering and management of glow cart item and sales during event | 25 |
| Family Food Booths | Organize and host food booths during festival. | 25 |
| Sunday Brunch | Organize and host Sunday brunch 9-1pm. Entertainment as needed. | 25 |
| Kitchen/Food Maintenance Runner | Assist family food booths with kitchen needs. Review school kitchen supplies. Ensure cleaned prior to and after festival. Review serving storage (plates, napkin, utensils) and ensure enough for family food booths | Variable |
| 21+section: Bar / Beer Coordinator | Bar and Beer Cart for Friday and Saturday evenings. Entertainment - coordinate with chairperson. | 25 |
| Sanitation Coordinator | Coordinate trash bin renal from San Leandro, parent volunteers or hire janitorial service to manage trash collection, regular bathroom cleaning and re-supplying, general cleaning during festival hours and after. Coordinate parking sweep after festival. | 25 |
| Parent Patrol Coordinator | Work with chairperson regarding signage for safety and privacy. Coordinate parent and teacher volunteers to patrol during the event. | 25 |
| Overnight Security Coordinator | Coordinate volunteers to monitor school overnight on Thursday and Friday night. | 25 |
| Event Day Runners | Assist Chairpersons Day of the Event. Ipad assistance to ensure all are working. Filling in booths if any are absent. Assisting prn jobs. | Variable |
Fun Run Roles (Roles subject to change per Chairperson/Planning Committee)
| Title | Description | Anticipated Hours |
| Chairperson | Vision behind fun run. | 20 |
| Just Giving Coordinator | Set-up Just Giving Pages for all families. Assist families with any access issues or questions. | 20 |
| Incentive Coordinator | Determine fundraising prize levels and prizes. Distribution of prizes after Fun Run. | 20 |
| Marketing / communications Coordinator | Social Media documentation and posts | 20 |
| Fun Run T-Shirt | Fun Run Label. Design, distribute and ensure enough for all students | Variable |
| Decorations Coordinator | Balloon Towers for finish line of all grades | Variable |
| Fun Run Setup Team | Day of Set Up Team | 2-4 |
| Photography Team | Ensures that every student has a photo of them during and at end of Fun Run. | 2-4 |
| Fun Run Lap Checkers | Day of Event. Lap Checkers | 2-4 |
| Hospitality | Responsible for children water and snacks. Responsible for adult volunteer water, coffee and snacks. | 2-4 |
Gala / Auction Roles (Roles subject to change per Chairperson/Planning Committee)
| Title | Description | Anticipated Hours |
| Chairperson | Vision behind gala. Organize location, dining experience and main of the gala evening. | 25 |
| Marketing/Communications Coordinator | Weekly communications through school newsletter and to class parents to ensure community aware of all details of the events. | 25 |
| Sponsor Banners | Design and organize printing and posting sponsorship banner. Sponsorship team to provide list of sponsor names and logos. | 5 |
| Treasurer | Event budget. | 25 |
| Bank | Management of fund exchange at the gala event. | 25 |
| Paybee Pay WebSite | Setup and management of auction postings. | 25 |
| Website/Graphic Design | Work with Chairperson to design fliers for event. Update gala webpage as needed. | 25 |
| Silent / Live Auction Donations | Solicit donations from organizations, local businesses and school community. This position requires involvement with ChairPerson several months before event. | 25 |
| Program Design / Print | Create program for live and dessert auction and recognition of sponsors. | Variable |
| Dessert Auction Coordinator | Organize donations of desserts for auction. Organize cake presenters during the auction. | 25 |
| Decorations Coordinator | Works with Chairperson regarding vision. Purchase necessary decoration. Organize team of volunteers to decorate day of. | 25 |
| Entertainment / Auctioneer Coordinator | Works with Chairperson regarding entertainment, photo booth and auctioneer selection. | 25 |
| 52 Card Raffle Coordinator | Night of auction/gala mingle with attendees and sell raffle tickets. | 25 |
| Classroom Art Project Coordinators | Coordinate with all grade class parents Auction Art Project Responsibilities. | 25 |
| Thank You Coordinator | Send thank you / donation acknowledgements to all donors and sponsors | Variable |
Day/Week of Giving Roles (Roles subject to change per Chairperson/Planning Committee)
| Title | Description | Anticipated Hours |
| Chairperson | Vision and organizer of Week of Giving | 20 |
| Incentives Coordinator | Coordinate and manage the events decided upon that get unlocked by reaching financial goals | 20 |
| Just Giving Coordinator | Set-up Just Giving Pages for all families. Assist families with any access issues or questions. | 20 |
| Marketing / communications Coordinator | Communications to school community. Social Media documentation and posts | 20 |
At School or Classroom Volunteering
| Title | Description | Anticipated Hours |
| School Library Volunteer | Assist school librarian with grade library time |
Variable
|
| Choice Lunch Volunteer | School lunch time distribution of choice lunch student lunches |
Variable
|
| School Calendar Organizer | Summer job |
Variable
|
| School Beautification and Repair Projects | Throughout the year asks by the school. |
Variable
|
| Class Room Parent | Room Parent handbook | 30 |
| Classroom Assistance | Throughout the year asks by the school or your grade teacher for classroom assistance. |
Variable
|
| School Fieldtrip Chaperones | Fieldtrip asks by grade teacher. |
Variable
|
Boards and Committees
| Title | Description | Anticipated Hours |
|
Parent Teacher Group
(PTG) Officer
|
Monthly meetings. Board Roles Vary.
|
20 |
|
Fundraising
Committee
|
Commit to 6 fundraising meetings per school year. Help develop vision of mission based fundraising. Opportunities to assist in major fundraising evens. | 5-10 |
|
Sponsorship
Workgroup
|
Join a dedicated team that facilitates sponsorships for all the school's major events. 4-5 planning meetings a year. | 10-20 |
|
Annual Fund
Workgroup
|
Join a dedicated team managing the incoming annual fund donations. Help the school recognize donors10- | 10-20 |
| School Advisory Board - General Member | School Board Page | 20 |
| Board Workgroups: | Catholic Identity | " |
| Board Workgroups: | Plants and Facilities | " |
| Board Workgroups: | Advancements/Development: Sustainability, Grant Writing / Technology / DEI, etc. | " |
| Board Workgroups: | Marketing | " |
|
Assumption Foundation Board
|
Foundation Board Page Members follow the mission to preserve and grow an endowment fund to enable regular gifts from investment income to support Assumption School.
|
20 |
Parish / CYO / Dad's Club
| Title | Description | Anticipated Hours |
|
CYO Board
|
20 | |
|
CYO Coach
|
Basketball, Track and Field, Volleyball, Cross-country
|
20 |
|
CYO Volunteer
|
Score keeping, hospitality/snack bar, preparing the gym are some volunteer roles. | Variable |
|
Faith Formation Teacher
|
Parish Faith Formation | Variable |
|
Bible Camp Coordinator
|
Summer Camp Page | Variable |
|
Variable
(20 - Elected Officers)
|
Other Opportunities
| Title | Description | Anticipated Hours |
|
Uniform Exchange
|
Organize uniform exchange opportunities. One during September Festival. One during Spring semester.
|
15-20 |
|
Parent Ambassadors
|
Welcome new families to Assumption. Be a resource to them through their first year. Guidance and updates provided by Ms. Rubio’s influence.
|
10-15 |
Meeting and Mass Attendance
PTG Parent Education and Social Nights
School Sponsored Sunday Masses